The first thing you should look for in the data room virtualization is whether it can be tailored to your company’s specific workflow. Many providers offer highly flexible interfaces which allow you to integrate your company’s business processes and IT systems. They also offer features such as high levels of permissions and watermarks to prevent leakage of documents.
Another crucial aspect to take into consideration is the type of document that you intend to use the VDR for. If you’re preparing to conduct an M&A and you’ll have a lot of documents related due diligence, including research results, patents, etc. These documents must be secured at a high level and are vulnerable to downloads and copies that are not authorized. The most secure VDRs let you control access right down to the individual folder level.
If you intend to make use of the VDR to share sensitive information with other organizations It is important to determine if the vendor supports electronic signatures. You’ll save time and money by eliminating the need for physical signing.
It is also worth looking at the capacity of the virtual data room, and also the limitations on storage/file type/file size. You don’t want to get surprised by sudden limitations on the size of files that can be uploaded or downloaded.